Front Office Job Openings

HOW TO APPLY FOR JOBS: 

Find your ideal position below, click any ORANGE LINK under the job and

send us an email with your resume as a WORD DOCUMENT with the job number!  


Job

#1830

FRONT OFFICE for Santa Monica medical aesthetics practice - TUESDAY through SATURDAY schedule!!! (Saturdays 8:30-2/3pm)

REQUIREMENTS

  • Must have 2+ years' experience working Front Office in a Healthcare private practice
  • Ideal candidates have experience in a medical office, day spa or similar aesthetic work experience
  • Professional appearance and communication skills; warm and friendly personality,
  • Strong phone and organizational skills
  • Ability to stay on track in a busy environment!
  • Ability to co-work with others handling and sharing duties to ensure a high level of customer service
  • Computer proficiency with an ability to pick up a new program easily with minimum instruction
  • Ability to note instructions and procedures and follow with minimum supervision
  • Strong work history required with preference given to those with longevity

JOB DUTIES

  • Make and confirm appointments
  • Perform insurance verification, request and collect payments
  • Learn aesthetic produces and services to answer caller inquiries and offer suggestions
  • Proactively develop relationship with the patients to be able ensure they have a warm welcome when they arrive
  • Ensure a smooth and efficient front desk and reception process handling calls and client needs in a timely manner

SCHEDULE and COMPENSATION

  • Schedule is Tuesday - Saturday. (Tues-Fri 8-5p, Saturdays 8a-3p)
  • Competitive salary based on experience: $19+....
  • Benefits include 50% paid health,with Dental & Vision, 2 weeks accrued vacation, paid holidays, 401(k) with match after 1 year of employment and Paid Parking.

Job

#1827

(Job 1827)  FRONT OFFICE  for an aesthetics practice in Santa Monica!!

Busy, growing practice with an experienced team whose goal is to deliver a high level of patient care and services! Seeking an experienced medical Front Office seeking a long-term position with a strong team.

REQUIREMENTS

Must have 2+ years' experience working Front Office in a Healthcare private practice

Ideal candidates have experience in a medical office, day spa or similar aesthetic work experience

Professional appearance and communication skills; warm and friendly personality,

Strong phone and organizational skills

Ability to stay on track in a busy environment!

Experience working with others handling and sharing duties to ensure a high level of customer service

Computer proficiency with an ability to pick up a new program easily with minimum instruction

Ability to note instructions and procedures and follow with minimum supervision

Strong work history required with preference given to those with longevity


JOB DUTIES

Make and confirm appointments

Perform insurance verification, request and collect payments

Learn aesthetic produces and services to answer caller inquiries and offer suggestions

Proactively develop relationship with the patients to be able ensure they have a warm welcome when they arrive

Ensure a smooth and efficient front desk and reception process handling calls and client needs in a timely manner


SCHEDULE and COMPENSATION

Schedule is Tuesday - Saturday. (Tues-Fri 8-5p, Saturdays 8a-3p)

Competitive salary based on experience: $19+....

Benefits include 50% paid health,with Dental & Vision, 2 weeks accrued vacation, paid holidays, 401(k) with match after 1 year of employment and Paid Parking.

Job

#1825

(Job 1825)  FRONT OFFICE  for an aesthetics practice in mid-Wilshire area!!

Busy, high-profile aesthetics practice seeking an experienced medical Front Office who enjoys helping patients retain their youthful and healthy appearance.

REQUIREMENTS

Must have 2+ years' experience working Front Office in a Healthcare private practice

Ideal candidates have experience with some aspect of medical aesthetic work 

Interest in skincare products and services, ability to learn about products and services offered.  Strong phone and organizational skills

Ability to initiate questions about caller's needs and provide appropriate information and make procedure or consultation appointments

Computer proficiency for scheduling of patients, marketing and patient records purposes


JOB DUTIES

Make and confirm appointments with an attention to details in ensuring appointments are scheduled properly and work to fill holes in the schedule to maximize practitioner time with patients

Advise patients of costs, suggest packages when appropriate, request and collect payments

Learn aesthetic produces and services to answer caller inquiries and offer suggestions

Proactively develop relationship with the patients so they feel expected and welcome upon their arrival.

Handle patient check-out including making subsequent appointment, offering products to support their recent procedure and ensuring all patients leave on the best possible note!


SCHEDULE and COMPENSATION

Schedule is Monday - Friday with shift options 8:30-5 or 9-5:30

Competitive salary based on experience: $18+....

Benefits include 100% paid health, vacation, paid holidays, 401(k), Paid Parking and discounts on products and services, quarterly bonuses for achieving office-wide goals.

Job

#1823

(Job 1823)  FRONT OFFICE  for with women's health experience for mid-Wilshire private practice. 

(Job # 1823) FRONT OFFICE with Women's health experience for mid-Wilshire Women's Health practice. Seeking someone who enjoys a fast ​pace, working as a team and helping patients make their way through procedures

REQUIRES: Willingness and ability to cover rotating weekends taking a day off mid-week and experience working in Women's Healthcare!

About the Position:

Very busy, fast-paced, multi-doctor practice.

Work alongside other Front Office to handle incoming patients including calls and in-person

Make and confirm appointments, adjusting the schedule to accommodate last minute patient needs

Check patients in/out confirming personal details, insurance verification, collection of co-pays and outstanding balances

Handling authorizations, preparing and pulling charts, coping medical records.

Handle mail, faxes filing and ensure patient coorespondence is handled in a timely manner.

There are many aspects of this position - not just "Front Office" so must be open to variety in your work

Requirements:

Willingness and ability to cover rotating weekends taking a day off mid-week

Experience with women's health

Computer literate able to pick up a new EMR with minimum guidance

Mindset toward providing excellent patient care, answering questions, providing details about procedures so patients know what to expect. .

Ability to problem solve, think on your feet, take initiative.

Must have the ability and confidence to consult w/patients about treatment and costs once insurance informaton is determined

Professional speech and appearance - this is a more conservative workplace atmosphere.

Schdule and Benefits:

M-F 8:30-5:30pm with rotating weekends ever 5 weeks (Saturday 7:30a-11:30a and Sunday 7:30a-11:30a taking a day off mid-week)

$18-21 depending on experience

Medical, Dental, Vision, Pension, Parking, Vacation, Sick, Holidays

Job

#1817

(Job #1817) MEDICAL FRONT OFFICE with Private Practice experience for BEVERLY HILLS-area medical practice. 

REQUIREMENTS:

5+ years’ experience in a private office

MUST be comfortable working with newborn through age 18

Experienced in handling a very busy Front Desk atmosphere, Computer Savvy EMR is PCC , multiple distractions and a variety of tasks

Patience in handling the special needs of the parents of young patients

Must be able to remain calm when dealing with upset children and nervous parents


JOB DETAILS:

Triage phone calls, providing information as needed Making and confirming appointments, handling requests for medical,

Provide support to parents, help to calm upset children and ease difficult situations in the treatment room

Assist parents with resources for their children as directed by the doctor

Support the needs of multiple doctors throughout the practice as required


SCHEDULE AND COMPENSATION:

M-F 9a-5pm – occasional need for slightly extended day depending on schedule and patient needs

$17-$20 depending on experience

Benefits package includes 50% paid toward Health PPO HMO, 2 weeks’ vacation after 1 year, 3 days accrued Sick, 401(k) eligible after 1 year AND Profit Sharing, paid Holidays and Paid Parking, AFLAC

Job

#1811

(Job #1811) Experienced MEDICAL FRONT OFFICE with ENT, Derm, Allergy or similar specialty experience needed to START NOW in Beverly Hills!


Job Details:

Managing phones, triage of caller needs, making and confirming appointments, provide appointment information

Check in, insurance verification, collection of payments and co-pays

Helping with prescriptions and patient inquiries about procedure preparations

Coordinate pre-op appointments, approvals and all paperwork prior to procedure day


Requirements:

3+ years’ consistent work experience in a medical practice, preferabll with multiple practitioners

References from prior employers

Upbeat and warm personality, able to manage Reception guests with good customer service and professionalism

Strong computer skills including proper spelling and sentence structure in documenting details

Strong attention to details

Professional communication skills and a conservative office presentation

Interest in helping throughout the practice as needed with proper training

This is a high-profile practice requiring the ability to provide excellent customer service and patient care

Practice does minor surgeries in office and must be willing to learn the nuances of the practice as this position provides crucial preparation information to patients on their procedures


Schedule and Benefits:

M-F 8:30-5pm

$18+ per hour plus strong benefits package including partially paid medical insurance, Pension Plan, Paid Vacation, Sick, Holidays and Parking.  

Job

#1810

HIRED HANNAH! FOR ADMINISTRATIVE and SOCIAL MEDIA ASSISTANT for a business office in EL SEGUNDO!!


Job

#1809

TEMP TO PERM - MEDICAL FRONT OFFICE

(Job 1809) TEMP TO PERM -  MEDIAL FRONT OFFICE / RECEPTION for a medical aesthetic practice in the marina del rey area !!

Great opportunity for a NON WORKING Medical Front Office with recent medical practice experience

ABOUT THE POSITION:

This TEMP to PERMANENT, full-time position is the first face of the practice welcoming visitors immediately upon arrival

Managing phones, triage of caller needs, making and confirming appointments

Check in, insurance verification, collection of payments and co-pays

Helping with prescriptions and patient inquiries about procedure preparations

Coordinate pre-op appointments, approvals and all paperwork prior to surgery day


REQUIREMENTS:

3+ years’ consistent work experience in a medical practice

References from prior employers

Upbeat and warm personality, able to manage Reception guests with good customer service

Strong computer skills including proper spelling and sentence structure in documenting details

Strong attention to details and follow-through, willing to ask for assistance to ensure tasks are done right the first time

Professional communication skills and a conservative office presentation

Interest in helping throughout the practice as needed with proper training

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BENEFITS AND COMPENSATION:

Compensation based on experience

M-F normal 40-hour work week 9a-5:30p

When the position is hired on permanent status: 50% Health, Dental and Vision, 401(k) with a 3% from the company after 1 year of employment, Paid Parking, Vacation, Sick and Holidays

Job

#1808

(Job 1808) MEDIAL FRONT OFFICE / RECEPTION for a medical aesthetic practice in Santa Monica!!

What you would do:

 Handle check-ins, making and confirming appointments, patient paperwork

 Discuss practice products and procedures with callers and patients

 Insurance verification, calling in prescriptions and educating patients on pre- and post-procedure details and preparations 

 Learn to handle sterilization of instruments, supply maintenance and inventory

 If desired, there are opportunities to learn Medical Assisting including helping with procedures, wound care and suture removal


Requirements

 Desire to learn about the practice’s medical and aesthetics products and services

 “Sales” experience highly desired - Ability and willingness to discuss company information with patients to encourage other services and product sales


Schedule and Salary

 M-F 9a-5p

 $18/hr + doe

 Full medical paid after 90 days, paid parking, vacation, sick and holidays

Job

#1807

(Job 1807) MEDIAL FRONT OFFICE / RECEPTION for surgical practice in Beverly Hills!!

Busy medical / surgical practice seeking a warm, friendly, outgoing and EXPERIENCED Medical Front Office.  

Responsibilities:

Make and confirm appointments ensuring a solid schedule for best use of practitioner time

Coordinate schedules for multiple practitioners in and out of the office

Provide appointment planning details to patients

Check in patients confirming personal, insurance and payment information

Triage caller inquiries ensuring a quick and professional follow-up of information


Qualifications:

Strong organizational and teamwork skills are required as this position works hand-in-hand with other Front Office team members

Must have a professional-level of verbal communication and presentation appropriate for a high-level medical practice

Applicants must be comfortable maintaining a natural appearance with conservative makeup / personal grooming style Ability to thrive in a fast-paced environment without errors or getting flustered

Experience with multiple practitioners

Medium level of computer proficiency with an ability to pick up new programs with relative ease and light guidance


Schedule and Compensation:

M-F 8:30-5:30p - no nights or weekends

$17-20/hr

Full Health Insurance after 90 day probation, Paid Vacation, Parking, Holidays and Sick

Job

#1759

(Job 1759) Dental Front Office for general dental practice in Beverly Hills!!

Fast-paced dental office needing an outgoing Front Office Administrator. This office has a group of great long-time people and is seeking an additional 5-star person who desires to be a part of a lively and fun work environment!


Requirements

3+ years’ dental experience with strong Dental terminology knowledge

Knowledge using Dentrix EMR – required!

Desire for a long-term position

Must have longevity/consistency in your employment history to be considered for this position

Ability to answer patient calls and provide details on services

Scheduling experience with an ability to quickly coordinate schedule changes

Experience working in a fast-paced work environment

High energy, engaging personality, ability to work with others to accomplish team goals

Big smile, happy personality and an A+ attitude are all absolutely required!


Duties:

Check in / out patients

Make and confirm appointments according to patient needs and procedure time needs

Provide patients with information to be prepared for their appointments

Answer caller questions about services and products

Independently handle the front office ensuring a smooth transition front to back office

Insurance verification, advise patients of financial obligations

During busy periods, engage other staff’s assistance to ensure a high level of patient service through phone coverage and efficient patient flow


Schedule And Salary

Mon – Thurs 8:30a-5p or 8:30a-5:30p with ½ day Friday

$18+ doe

Benefits include 401(k)/profit sharing, in-office dental care, 3 sick days, vacation (yr 1/1 wk, yr 2/2 wks) paid major holidays and paid parking

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-The Marilyn Taylor Medical Staff