Front Office Job Openings

HOW TO APPLY FOR JOBS: 

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Find your ideal position below, click any ORANGE LINK under the job and

send us an email with your resume as a WORD DOCUMENT with the job number!  


Job

#1848

FRONT OFFICE for Beverly Hills medical private practice - MONDAY through FRIDAY schedule!!! 

(Job #1848) MEDICAL FRONT OFFICE needed for BEVERLY HILLS-area private medical practice.

Requirements:

  • 2+ years' consistent work experience working in a medical private practice as a Front Office, Scheduler or doctor's secretary.
  • Strong scheduler skills to identify availability and schedule to maximize practitioner time with patients!
  • Ability and willingness to work in a busy environment, prioritize and handle various tasks efficiently.
  • Must be computer proficient with some experience working with an EMR/EHR system (Epic, Nextgen)
  • Experience must include Internal Medicine or some Internal body specialty such as Neurology.
  • Ability to think independently to handle tasks, proactive in handling details, focus to coordinate multiple tasks.
  • Candidates must have a solid vocabulary of medical terminology and an understanding of the operation of a private medical practice.

Job Details:

  • Assist with Public Relations as the point person for the web designers and marketing staff, and maintain social media.
  • Strong computer skills are required including fast and accurate typing, working experience with social media and the ability to monitor web-based marketing efforts to ensure a strong online presence.
  • Outgoing personality, smart, able to work independently, professional appearance and diction.
  • Work well with other staff to ensure a smooth and efficient patient flow into and through the practice.
  • Handle phone calls providing information, scheduling and confirmation of appointments, insurance verification, and triage of urgent needs.
  • Pay fine attention to the minute details to ensure patients are educated on the details and requirements of their appointments assuring they are prompt and prepared for their visit.

Schedule and Compensation:

  • Full time M-F 830-530p
  • Includes strong benefits package paid Medical Insurance, pension, parking, vacation, sick and holidays.

Job

#1841

FRONT OFFICE for Santa Monica medical aesthetics practice - MONDAY through FRIDAY schedule!!! 

REQUIREMENTS

  • Must have 2+ years' experience working Front Office in a Healthcare private practice
  • Ideal candidates have experience in a medical office, day spa or similar aesthetic work experience
  • Professional appearance and communication skills; warm and friendly personality,
  • Strong phone and organizational skills
  • Ability to stay on track in a busy environment!
  • Ability to co-work with others handling and sharing duties to ensure a high level of customer service
  • Computer proficiency with an ability to pick up a new program easily with minimum instruction
  • Ability to note instructions and procedures and follow with minimum supervision
  • Strong work history required with preference given to those with longevity

JOB DUTIES

  • Make and confirm appointments
  • Perform insurance verification, request and collect payments
  • Learn aesthetic produces and services to answer caller inquiries and offer suggestions
  • Proactively develop relationship with the patients to be able ensure they have a warm welcome when they arrive
  • Ensure a smooth and efficient front desk and reception process handling calls and client needs in a timely manner

SCHEDULE and COMPENSATION

  • Schedule is Monday - Friday. (Mon-Tue 8:30a-6p)
  • Competitive salary based on experience: $19+....
  • Benefits include 50% paid health,with Dental & Vision, 2 weeks accrued vacation, paid holidays, 401(k) with match after 1 year of employment and Paid Parking.

Job

#1839

IMMEDIATE HIRE EFFECTIVE 5/4/20,  MEDICAL SCHEDULER / FRONT OFFICE 

(Job #1839) MEDICAL SCHEDULER / FRONT OFFICE needed for BEVERLY HILLS-area private medical practice.  Busy medical practice with multiple practitioners seeking addition to their team of Schedulers!  

Permanent Position, full time $41,000+/yr PLUS over $10,000/yr in benefits

Requirements:

  • 2+ years' consistent work experience working in a medical private practice as a Front Office, Scheduler or doctor's secretary

  • Strong scheduler skills to identify availability and schedule to maximize practitioner time with patients!

    Ability and willingness to work in a busy environment, prioritize and handle various tasks efficiently

  • Must be computer proficient with some experience working with an EMR/EHR system (Epic, Nextgen

  • Experience must include Internal Medicine or some Internal body specialty such as Cardiology, Pulminology......

  • Ability to think independently to handle tasks, proactive in handling details, focus to coordinate multiple tasks

  • Candidates must have a solid vocabulary of medical terminology and an understanding of the operation of a private medical practice,

  • Professional appearance, strong customer service skills. 

  • Good grammar and diction.

Job Details:

  • Work well with other staff to ensure a smooth and efficient patient flow into and through the practice
  • Handle phone calls providing information, scheduling and confirmation of appointments, triage of urgent needs
  • Pay fine attention to the minute details to ensure patients are educated on the details and requirements of their appointments assuring they are prompt and prepared for their visit
  • Perform duties as a personal secretary for doctor as needed (open to handling anything from coffee to coordinating travel transportation)

Schedule and Compensation:

  • M-F 830-530p
  • $20-21/hr based on experience
  • Includes strong benefits package including paid health, parking, vacation, sick, holidays, pension plan and more!                  

Job

#1836

(Job #1836 ) FRONT OFFICE COORDINATOR for BEVERLY HILLS MEDICAL OFFICE  

PERMANENT HIRE  HIRING NOW through COVID!!!


REQUIREMENTS:

  • HAVE INITIATIVE!!! Must be able to work independently with minimum guidance.
  • Enjoy opportunities to make the job “your own” by handling duties, identifying opportunities to improve systems and put them into place for improved office flow and performance
  • 2+ solid years working Reception or Front Office in a private medical office
  • Computer proficiency including use of a scheduling tool and EMR system
  • Professional level of writing and interpersonal communication
  • Ability to manage in a fast-pace office atmosphere and remain focused on prioritizing and completing tasks in a timely manner
  • Willingness to ask for help to ensure work status remains current
  • Ability to handle a paper-free office – understands how to scan or download and save documents without printing
  • Bilingual highly desired in any of the following: Spanish, Farsi, Russian


JOB FUNCTIONS:

  • Greets and assists/directs customers who come to the practice.
  • Answers incoming calls and provides guidance or directs calls as needed
  • Coordinate all new patient information
  • Makes and confirms all appointments.
  • Pulls, prepares and maintains client charts daily.
  • Confirm the next day appointments
  • Opens the office and ensures the front office is in order
  • Collect and post payments
  • Assists with preparation of marketing materials
  • Maintains a clean, attractive and welcoming front office environment
  • Completes all filing / scanning.


SCHEDULE AND COMPENSATION:

  • M-F 8a-5p $16.00 to $18.00/hour depending on experience
  • Benefits package including FULLY PAID HEALTH, 15 days PTO, paid parking

Job

#1833

(Job 1833)  FRONT OFFICE LEAD  for an aesthetics practice in mid-Wilshire area!! - PERMANENT HIRE

Busy, high-profile aesthetics practice seeking an experienced medical Front Office who enjoys helping patients retain their youthful and healthy appearance.

REQUIREMENTS

  • Must have 2+ years' experience working Front Office in a Healthcare private practice
  • Ideal candidates have experience with some aspect of medical aesthetic work 
  • Interest in skincare products and services, ability to learn about products and services offered.  Strong phone and organizational skills
  • Ability to initiate questions about caller's needs and provide appropriate information and make procedure or consultation appointments
  • Computer proficiency for scheduling of patients, marketing and patient records purposes


JOB DUTIES

  • Make and confirm appointments with an attention to details in ensuring appointments are scheduled properly and work to fill holes in the schedule to maximize practitioner time with patients
  • Advise patients of costs, suggest packages when appropriate, request and collect payments
  • Learn aesthetic produces and services to answer caller inquiries and offer suggestions
  • Proactively develop relationship with the patients so they feel expected and welcome upon their arrival.
  • Handle patient check-out including making subsequent appointment, offering products to support their recent procedure and ensuring all patients leave on the best possible note!


SCHEDULE and COMPENSATION

  • Schedule is Monday - Friday with shift options 8:30-5 or 9-5:30
  • Competitive salary based on experience: $18+....
  • Benefits include 100% paid health, vacation, paid holidays, 401(k), Paid Parking and discounts on products and services, quarterly bonuses for achieving office-wide goals.

Job

#1827

(Job 1827)  FRONT OFFICE  for an aesthetics practice in Santa Monica!!

Busy, growing practice with an experienced team whose goal is to deliver a high level of patient care and services! Seeking an experienced medical Front Office seeking a long-term position with a strong team.

REQUIREMENTS

  • Must have 2+ years' experience working Front Office in a Healthcare private practice
  • Ideal candidates have experience in a medical office, day spa or similar aesthetic work experience
  • Professional appearance and communication skills; warm and friendly personality,
  • Strong phone and organizational skills
  • Ability to stay on track in a busy environment!
  • Experience working with others handling and sharing duties to ensure a high level of customer service
  • Computer proficiency with an ability to pick up a new program easily with minimum instruction
  • Ability to note instructions and procedures and follow with minimum supervision
  • Strong work history required with preference given to those with longevity


JOB DUTIES

  • Make and confirm appointments
  • Perform insurance verification, request and collect payments
  • Learn aesthetic produces and services to answer caller inquiries and offer suggestions
  • Proactively develop relationship with the patients to be able ensure they have a warm welcome when they arrive
  • Ensure a smooth and efficient front desk and reception process handling calls and client needs in a timely manner


SCHEDULE and COMPENSATION

  • Schedule is Tuesday - Saturday. (Tues-Fri 8-5p, Saturdays 8a-3p)
  • Competitive salary based on experience: $19+....
  • Benefits include 50% paid health,with Dental & Vision, 2 weeks accrued vacation, paid holidays, 401(k) with match after 1 year of employment and Paid Parking.

Job

#1823

(Job 1823)  FRONT OFFICE  for with women's health experience for mid-Wilshire private practice. 

(Job # 1823) FRONT OFFICE with Women's health experience for mid-Wilshire Women's Health practice. Seeking someone who enjoys a fast ​pace, working as a team and helping patients make their way through procedures

REQUIRES: Willingness and ability to cover rotating weekends taking a day off mid-week and experience working in Women's Healthcare!

About the Position:

  • Very busy, fast-paced, multi-doctor practice.
  • Work alongside other Front Office to handle incoming patients including calls and in-person
  • Make and confirm appointments, adjusting the schedule to accommodate last minute patient needs
  • Check patients in/out confirming personal details, insurance verification, collection of co-pays and outstanding balances
  • Handling authorizations, preparing and pulling charts, coping medical records.
  • Handle mail, faxes filing and ensure patient coorespondence is handled in a timely manner.
  • There are many aspects of this position - not just "Front Office" so must be open to variety in your work


Requirements:

  • Willingness and ability to cover rotating weekends taking a day off mid-week
  • Experience with women's health
  • Computer literate able to pick up a new EMR with minimum guidance
  • Mindset toward providing excellent patient care, answering questions, providing details about procedures so patients know what to expect. .
  • Ability to problem solve, think on your feet, take initiative.
  • Must have the ability and confidence to consult w/patients about treatment and costs once insurance informaton is determined
  • Professional speech and appearance - this is a more conservative workplace atmosphere.


Schdule and Benefits:

M-F 8:30-5:30pm with rotating weekends ever 5 weeks (Saturday 7:30a-11:30a and Sunday 7:30a-11:30a taking a day off mid-week)
$18-21 depending on experience
Medical, Dental, Vision, Pension, Parking, Vacation, Sick, Holidays

Job

#1817

(Job #1817) MEDICAL FRONT OFFICE with Private Practice experience for BEVERLY HILLS-area medical practice. 

REQUIREMENTS:

  • 5+ years’ experience in a private office
  • MUST be comfortable working with newborn through age 18
  • Experienced in handling a very busy Front Desk atmosphere, Computer Savvy EMR is PCC , multiple distractions and a variety of tasks
  • Patience in handling the special needs of the parents of young patients
  • Must be able to remain calm when dealing with upset children and nervous parents


JOB DETAILS:

  • Triage phone calls, providing information as needed Making and confirming appointments, handling requests for medical,
  • Provide support to parents, help to calm upset children and ease difficult situations in the treatment room
  • Assist parents with resources for their children as directed by the doctor
  • Support the needs of multiple doctors throughout the practice as required


SCHEDULE AND COMPENSATION:

  • M-F 9a-5pm – occasional need for slightly extended day depending on schedule and patient needs
  • $17-$20 depending on experience
  • Benefits package includes 50% paid toward Health PPO HMO, 2 weeks’ vacation after 1 year, 3 days accrued Sick, 401(k) eligible after 1 year AND Profit Sharing, paid Holidays and Paid Parking, AFLAC

Job

#1811

(Job #1811) Experienced MEDICAL FRONT OFFICE with ENT, Derm, Allergy or similar specialty experience needed to START NOW in Beverly Hills!


Job Details:

  • Managing phones, triage of caller needs, making and confirming appointments, provide appointment information
  • Check in, insurance verification, collection of payments and co-pays
  • Helping with prescriptions and patient inquiries about procedure preparations
  • Coordinate pre-op appointments, approvals and all paperwork prior to procedure day


Requirements:

  • 3+ years’ consistent work experience in a medical practice, preferabll with multiple practitioners
  • References from prior employers
  • Upbeat and warm personality, able to manage Reception guests with good customer service and professionalism
  • Strong computer skills including proper spelling and sentence structure in documenting details
  • Strong attention to details
  • Professional communication skills and a conservative office presentation
  • Interest in helping throughout the practice as needed with proper training
  • This is a high-profile practice requiring the ability to provide excellent customer service and patient care
  • Practice does minor surgeries in office and must be willing to learn the nuances of the practice as this position provides crucial preparation information to patients on their procedures


Schedule and Benefits:

  • M-F 8:30-5pm
  • $18+ per hour plus strong benefits package including partially paid medical insurance, Pension Plan, Paid Vacation, Sick, Holidays and Parking.  

Job

#1808

(Job 1808) MEDIAL FRONT OFFICE / RECEPTION for a medical aesthetic practice in Santa Monica!!

What you would do:

  • Handle check-ins, making and confirming appointments, patient paperwork
  • Discuss practice products and procedures with callers and patients
  • Insurance verification, calling in prescriptions and educating patients on pre- and post-procedure details and preparations 
  • Learn to handle sterilization of instruments, supply maintenance and inventory
  • If desired, there are opportunities to learn Medical Assisting including helping with procedures, wound care and suture removal

Requirements

  • Desire to learn about the practice’s medical and aesthetics products and services
  • “Sales” experience highly desired - Ability and willingness to discuss company information with patients to encourage other services and product sales

Schedule and Salary

  • M-F 9a-5p
  • $18/hr + doe
  • Full medical paid after 90 days, paid parking, vacation, sick and holidays

Job

#1759

(Job 1759) Dental Front Office for general dental practice in Beverly Hills!!

Fast-paced dental office needing an outgoing Front Office Administrator. This office has a group of great long-time people and is seeking an additional 5-star person who desires to be a part of a lively and fun work environment!


Requirements

  • 3+ years’ dental experience with strong Dental terminology knowledge
  • Knowledge using Dentrix EMR – required!
  • Desire for a long-term position
  • Must have longevity/consistency in your employment history to be considered for this position
  • Ability to answer patient calls and provide details on services
  • Scheduling experience with an ability to quickly coordinate schedule changes
  • Experience working in a fast-paced work environment
  • High energy, engaging personality, ability to work with others to accomplish team goals
  • Big smile, happy personality and an A+ attitude are all absolutely required!

Duties:

  • Check in / out patients
  • Make and confirm appointments according to patient needs and procedure time needs
  • Provide patients with information to be prepared for their appointments
  • Answer caller questions about services and products
  • Independently handle the front office ensuring a smooth transition front to back office
  • Insurance verification, advise patients of financial obligations
  • During busy periods, engage other staff’s assistance to ensure a high level of patient service through phone coverage and efficient patient flow

Schedule And Salary

  • Mon – Thurs 8:30a-5p or 8:30a-5:30p with ½ day Friday
  • $18+ doe
  • Benefits include 401(k)/profit sharing, in-office dental care, 3 sick days, vacation (yr 1/1 wk, yr 2/2 wks) paid major holidays and paid parking

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-The Marilyn Taylor Medical Staff