Front Office Job Openings


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(Job #1741)  Bilingual Spanish or Korean Medical Scheduler for WEST LA private medical practice.  30-hr+ /week position (could add more hours in the future). Includes strong benefits package!


  • 2-3 years of experience scheduling medical appointments in a private medical office
  • MUST be familiar with HMO authorizations and able to handle a high volume
  • Computer proficiency including experience with an EMR/HER
  • Ability to coordinate a high volume of patient files without issue
  • Detailed in ensuring files are ready prior to patient appointment
  • Skilled in explaining to patients details to ensure they understand their procedure and pre-post planning


  • Schedule patients providing important information so they are prepared for their appointment
  • Follow up prior to appointments, confirming or rescheduling
  • Initiate new patient file, gathering patient information and medical records
  • Handle referrals, authorizations and ensuring insurance verification has been handled
  • Ensure patients are scheduled for follow-up appointments at check-out

Schedule and Compensation

  • M-F 9am - 3pm (6 hours/day with 30 min lunch, 30hrs/week with BENEFITS (could evolve to 40-hr work week in 2020
  • $20-21/hour depending on experience
Benefits include
  • 10 days PTO in year 1, Paid holidays-9 holidays (New Years, MLK, President's Day, Memorial Day, fourth of July, Labor Day, Thanksgiving and day after Thanksgiving, Christmas)
  • Medical Insurance is Blue Shield HMO paid at 100% for employee only. Employee can pick another policy (ppo) and can add family too, but employee pays the difference in cost.
  • Dental insurance with Ameritas PPO is available for purchase,
  • Employees can contribute to their 401K-effective on the 1st of Jan of the following year after working 1000 hrs or 6 mos. Employer has a profit-sharing plan to which they contribute a % based on what the accountant indicates for the year (based on salary)-effective on the 1st of Jan of the following year after working 1000 hrs or for at least 6 mos. paid parking



FRONT OFFICE with LIGHT BACK OFFICE for BEVERLY HILLS-area private medical practice

(Job #1725) Experienced Medical Front Office with some Back Office experience needed for Pediatrics practice near Beverly Hills


  • 3+ years' experience working in a medical private practice as a Front Office
  • Able to work in a busy and noisy atmosphere!
  • Must like working with chlldren and able to manage situations with the patients and parents during challenging moments
  • Ideal candidates are experienced Front Office and know, or are open to learning measuring infants, calculating injections for various ages, taking vitals, and similar light back office tasks
  • Be attuned to patients who need a little extra information and attention and ensure they get what will ease the situation
  • Knowledgeable of making and confirming appointments, collecting co-payments, assisting with medical records requests
  • Attention to details and ability to focus on tasks during very busy schedules
  • Requires computer proficiency with some EMR experience.
  • This is a busy but low key, no drama office. Several people work in a small space so must have a considerate co-worker with a "team" mentality. Staff has longevity and seeks a co-worker with the same work ethic and longevity in their work history.

Duties include

  • Make and confirm appointments ensuring a schedule that maximizes the practitioners' time and still provides quality patient care.
  • Paying attention for signs that may point to potential issues to advise the doctor prior to the doctor's arrival in the room
  • Assist with rooming patients, answering parent inquiries,
  • Providing reassurance and comfort for parents and children
  • Busy multi-doctor practice so requires staff to be constantly attuned to what needs to be handled to ensure a high level of organization

Schedule and Compensation

  • Mon – Fri, 9am - 6pm,
  • $17-18/hour, with strong benefits package including Fully paid Medical Insurance after 90 days, Paid Parking, PTO (Vacation & sick accrues after 90 days) and paid Holidays



FRONT OFFICE or FRONT/BACK OFFICE with Aesthetics experience for Santa Moinica-area medical practice

(Job #1708) Front Office for a Medical Aesthetics practice in Santa Monica-area


  • 3+ years’ experience handling the Front Office of a high-profile Aesthetic practice or company (Plastic surgery, dermatology or Medical Spa)
  • Familiarity with professional skincare products and services with an ability to discuss them with callers and visitors
  • Ability to prioritize tasks and handle check-ins, callers and in-office needs
  • Experience with cash-based client service - Concierge experience highly desired!
  • Professional appearance and communication skills (speaking and writing)
  • Strong Computer proficiency with EMR experience highly desired
  • Candidates must have a solid vocabulary of medical terminology and an understanding of the operation of a private medical practice
  • Ability to work in a very busy environment, prioritize and handle various tasks efficiently


  • Make and confirm appointments to maximize the practitioner’s schedule.
  • Check patients in/out including handling payments of large and small amounts
  • Handle callers providing information on products and services as appropriate
  • Work well with other staff to ensure a smooth and efficient patient flow into and through the practice
  • Ensure a smooth intake process of patients front to back
  • Learn about practice products and services and be able to educate callers and patients about offerings
  • Candidates without Back Office experience if desired will have the opportunity to learn basic back office - sterilization, instruments, assisting with procedures...
  • If candidate has Back Office or blood draw experience, may be asked to assist occasionally as needed for quality patient care and office flow

Schedule & Compensation:

  • M-F 35-40 hrs/wk as desired by worker - NO NIGHTS, NO WEEKENDS
  • $18-20/hr based on experience in this position and the specialty
  • Benefits - includes strong benefits package including money toward health, paid parking, vacation, sick, holidays, and pension plan.

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-The Marilyn Taylor Medical Staff