Front Office



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Job #2299


(Job # 2299) BILLER for Encino Pediatrics medical practice


  • Biller role will evaluate charts, notes, and other sources to ensure billing covers complete services.
  • Evaluate denials, submit appeals when needed
  • Coordinate with patients to arrange payment plans when needed
  • Monitor accounts receivables, follow-up on billing to maintain current payment status for accounts
  • Report AR to management, providing details and solutions for aging or accounts with issues
  • Staff has longevity and seeks a co-worker with the same work ethic and longevity in their work history.
  • There is a strong training program – duration depends on experience and learning curve of the worker.
  • Work as a team to ensure patients are greeted, roomed promptly and doctors can move efficiently.
  • Staff covers each other during busy times, vacations, etc. so during busy times, should be open to assisting with phones to ensure patients can reach the practice in a timely manner.


  • 2+ years' prior experience working as a medical biller in a formal healthcare facility or doctor’s practice
  • Must be vaccinated and boosted for this position.
  • Upbeat personality with an ability to work AND FOCUS in a noisy atmosphere.
  • Strong willingness to assist front office occasionally as needed - especially with billing questions
  • Strong and confident skills in evaluating charts, notes and EMR to bill complete services


  • M-F 8a-5:30p, 8-hour schedule. Half day on Saturday with a half-day off on a chosen weekday.
  • Specific start can be 8a, 8:30a or 9a, to be determined before hiring.
  • $23-25/hr depending on level of experience
  • Strong benefits package including medical, paid vacation / sick / holidays, 401K, Cafeteria plan, and paid parking.

Apply for Job #2299

Job #2297

Front Office

(Job #2297) FRONT OFFICE  for a Beverly Hills Dermatology practice


  • This role is the first point to ensure a high degree of patient customer service
  • Work as part of a Front Office team to handle caller, patient and doctor needs
  • Make and confirm appointments, triage patient needs and handle caller inquiries
  • Check patients in/out, handle insurance verification, referrals, collect and record payments
  • Provide details to patients to ensure they are prepared for their appointment and procedure if appropriate


  • 2+ years' experience as a private practice Front Office
  • Must have Dermatology, Plastics or other similar aesthetics, allergy or skincare experience
  • Must have a natural appearance - will not consider candidates who are obviously enhanced with injectibles or fillers as that does not reflect the practices of this office
  • Warm personality, good diction, excellent written communication, high attention to details
  • This is one of several Front Office so must be able to handle overlapping duties with other staff to ensure a smooth and efficient patient flow
  • Computer proficiency with some experience working with an EMR/EHR scheduling system – EMA or Modernizing Medicine highly desired


  • M-F 8a-4p
  • $23+/hr based on experience
  • includes a very strong benefits package including significant amount toward company Health, Vision, Paid Parking, Paid Vacation, Sick, Paid Holidays, Pension Plan with matching funds after 1 year! 

Apply for Job #2297

Job #2286

Medical Assistant / Front Office

 (Job #2286) FRONT OFFICE / Lite BACK OFFICE for Internal Medicine / Pulmonary practice in SANTA MONICA. Get FRIDAYS OFF!!

Wonderful office with long-time employees is looking for an experienced Medical Front Office to add to their team


  • This position  solely handles the Front office including busy phone lines, handling appointments, triage of patient calls, 
  • Light back office helping to put patients in rooms and helping with supplies
  • Making and confirm appointments proactively filling gaps in the schedule as needed
  • Check patients in and out, updating personal and medical details and insurance
  • Ensure a smooth flow of patients into the practice. 
  • Help BACK Office when needed bringing the patients to the back, vitals, cleaning and stocking rooms.


  • 2+ years’ consistent experience working as a medical Front Office - Open to Entry Level
  • Seeking a long-term (3+ years) opportunity
  • Prior experience working with an EMR - PrimeClinical experience is highly desired, but other electronic medical records’ experience will be considered


  • Monday – Thursdays – FRIDAYS OFF!!!
  • Benefits include 80% of Medical Insurance paid, Paid Parking, 1 weeks’ vacation after first year, 2 personal days, Sick time accrual and paid Holidays
  • $23/hr depending on experience  


  • Monday – Thursdays – FRIDAYS OFF!!!  8a-5p (36 hrs/wk)
  • Benefits include 80% of Medical Insurance paid, Paid Parking, 1 weeks’ vacation after first year, 2 personal days, Sick time accrual and paid Holidays
  • $23-$ 25/hr depending on experience  

Apply for Job #2286

Job #2280

Front Office / Patient Coordinator

(Job # 2280) FRONT OFFICE / PATIENT COORDINATOR needed for Pasadena- area Orthodontic practice


  • Assist Front Office with patient calls

  • Make and confirm appointments

  • Discuss treatment options with patients

  • Assist patients with payment plans and financing options


  • 1+ years of experience working in a dental office
  • Experience in a dental office handling incoming calls, triaging patients' needs, and making and confirming appointments.
  • Understanding of dental terminology, treatments, and procedures ideally with experience in Orthodontics or Family Dental

  • Experience talking with patients about dental treatments and procedures

  • Professional appearance and communication, spoken and written

  •  Computer proficiency including Word and some Dental EMR systems (Dentrix, Eaglesoft, Dolphin...)


  • M-F Full Time 8:00 AM - 5:00 PM 
  • Competitive Compensation based on experience.

Apply for Job #2280

30-hr work week with benefits!! 

Job #2271


30-hr work week WITH BENEFITS!!!   (Job #2271) FRONT OFFICE for SANTA MONICA Family practice.


  • Make and confirm appointments ensuring a solid schedule for best use of practitioner time 
  • Coordinate schedules for multiple practitioners 
  • Check in patients confirming personal, insurance and payment information 
  • Coordinate answers to caller inquiries with practitioner


  • 2+ years’ experience as a Front Office for a private medical practice

  • Moderate level of computer proficiency required and an ability to trouble-shoot when needed

  • Must have a professional-level of verbal communication and presentation

  • Willingness to assist throughout the practice as needed as this position works hand-in-hand with Back Office team members for smooth transitions through the practice

  • Ability to handle the front office with minimum guidance

  • Some Back Office experience highly desired (rooming, vitals, medical history)

  • Must be able to cross-train in all areas 

  • Smart, detail-oriented, and a fast learner

  • Mature, with a good personality and ability to build relationships with patients


  • 30-Hour Work Week - M - Th 8:00 AM - 3:00 PM,  F - 8:00 AM - 12:00 PM
  • $25+/hr + 
  • Benefits include: 100% Medical After 60 Days, 2 weeks Accrued Vacation/Sick PTO, Paid Parking and Holidays

Apply for Job #2271

Job #2269


(Job #2269) SURGERY SCHEDULER for MARINA-area medical practice.


  • Work with the Front Office to coordinate consultations, exams, and surgeries.
  • Answer calls identifying the caller’s need and providing information on what the practice offers, route calls or take messages
  • Make and confirm consultations, pre/post-op exam appointments and surgeries.
  • Track and follow-up on consultations answering questions and providing information on next steps
  • Handle insurance verification, authorizations, collect and document payments
  • Collect and post payments
  • Ensure all consents and other surgical documents are completed prior to procedure day
  • Provide patients with Pre-op instructions, provide guidance regarding post-op transportation and care


  • Must have 1+ years' experience scheduling surgical procedures AND 2+ years’ consistent employment in a medical practice in any role.
  • Ideal candidates have experience in plastic surgery
  • Professional appearance and communication skills; warm and friendly personality.
  • Strong phone and organizational skills, with an ability to coordinate and prioritize tasks
  • Computer proficient with an ability to pick up a new program easily with minimum instruction.
  • Ability to handle tasks in a busy work atmosphere with minimum supervision.


  • M-F normal 40-hour work week 9a-5:30p NO NIGHTS, WEEKENDS OR HOLIDAYS!
  • $22+/hr + Compensation based on experience
  • Benefits include: 50% Health, Dental and Vision, 401(k) with a 3% from the company after 1 year of employment, Paid Parking, Vacation, Sick and Holidays

Apply for Job #2269

Job #2227

Front Office 

(Job #2227) FRONT OFFICE needed for Beverly Hills Ophthalmology practices.


  • This person spearheads Front Office teammates to ensure the front offices is maintained as an inviting atmosphere to callers and visitors.
  • Answer calls providing information on services and products, identifying their need, make and confirm appointments.
  • Handle referrals and perform insurance verification, collect and document payments
  • Ensure a smooth and efficient front desk and reception process handling calls and client needs in a timely manner
  • Coordinate eyewear orders with patients


  • Must have 2+ years' experience working Front Office in a Healthcare private practice.
  • Ideal candidates have experience in a vision office - optometry or ophthalmology
  • Professional appearance and communication skills; warm and friendly personality.
  • Strong phone and organizational skills, with an ability to coordinate and prioritize tasks
  • Computer proficient with an ability to pick up a new program easily with minimum instruction.
  • Ability to handle the front desk with minimum supervision. 


  • Schedule is Monday - Friday 8a-5p
  • Competitive salary based on experience: $24+
  • Competitive Benefits package include 50% paid health, 2 weeks accrued vacation, 2 personal days per year, 6 accrued sick days, paid holidays, pension plan and Paid Parking.

Apply for Job #2227

Job #2217

Doctor's Secretary

(Job #2217) MEDICAL SECRETARY for Santa Monica Neurological practice. 


  • Seeking someone who is experienced, polished and committed to a high degree of patient care.
  • General front office duties, including patient check ins/out and scheduling for a 3-doctor practice
  • Answering phones Gathering lab results


  • 5+ years’ experience in a medical work environment required
  • High attention to detail in performing tasks and writing
  • Strong understanding of proper business and medical office behavior, communication, writing and speech
  • Should be PC proficient with EMR experience (office uses IMS and Kareo)
  • Medium to high level of typing accuracy with efficient WPM typing speed.
  • Must be able to prioritize tasks with strong organizational skills and enjoy working with others covering as needed to ensure patients’ and doctors’ needs are met
  • Have a knowledge of medical terminology and an interest to proactively expand that knowledge
  • Experience working in a very busy office with multiple practitioners and their assistants
  • Covid Vaccination preferred and masks required in the office for all staff


  • M-F 9a-5p
  • Depending on experience: $23+
  • Stipend toward medical insurance, 401(k), Vacation, Sick and Paid holidays, Paid Parking

Apply for Job #2217

Job #2215

Front Office, 

Float to Records

(Job #2215) FRONT OFFICE / FLOAT to MEDICAL RECORDS for Santa Monica Surgical Office.


  • This position works both Front Office and Medical Records partnering with other staff to handle calls, schedule, verifications, and medical record coordinations
  • This is a busy office so requires Front Office staff to work as a team to accomplish a high level of patient care and operations
  • Works with patients to ensure they are prepared for their surgery dates, understands and completes paperwork, have post-op arrangements made with care givers


  • Positive attitude to help patients and co-workers however needed
  • Requires attention to detail, a willingness to be flexible in job duties and an ability to observe what is happening to handle things as they arise.
  • Professional communication skills including phone, live interaction, and written information
  • Warm personality to help patients with questions, arrangements, and other details to comfort patients in preparation for their surgery
  • High attention to detail. As the job duties change, ensure that tasks are completed before moving on to new tasks.
  • Inter-employee communication – work with other employees to ensure processes are completed in a complete and timely manner
  • Spanish speaker desired but not required
  • Covid Vaccination required for this position


  • M-F 8:30a-5pm
  • $20-$22+ depending on experience
  • Benefits include partially paid Medical, Dental, Vision – Blue Cross or Kaiser, Paid covered parking, accrued PTO for vacation, sick and holidays, 401(k) with 4% match

Apply for Job #2215

Job #2198

Medical Assistant and Front Office

(Job #2198) MEDICAL ASSISTANT / FRONT OFFICE for Beverly Hills ENT & Surgery practice.


  • Managing phones, triage of caller needs, making and confirming appointments, provide appointment information
  • Check in, insurance verification, collection of payments and co-pays
  • Helping with prescriptions and patient inquiries about procedure preparations
  • Coordinate pre-op appointments, approvals and all paperwork prior to procedure day


  • 3+ years’ consistent work experience in a medical practice, preferably with multiple practitioners

  • References from prior employers

  • Strong computer skills including proper spelling and sentence structure

  • Professional communication skills and a conservative office presentation
  • Interest in helping throughout the practice as needed with proper training
  • Upbeat and warm personality, able to manage Reception guests with strong attention to detail

  • This is a high-profile practice requiring the ability to provide excellent customer service and patient care
  • Practice does minor surgeries in office and must be willing to learn the nuances of the practice as this position provides crucial preparation information to patients on their procedures


  • Full-time position Monday through Friday 8:30AM-5:00PM
  • $18+ per hour depending on level of experience
  • $250 Paid toward medical insurance after first 90 days, 401K & profit sharing after 1 year, one week of paid vacation after 1 year (begins to accrue after first 90 days), 4 sick days after first 90 days, 6 holidays per year, & paid parking.

Apply for Job #2198

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