Front Office Job Openings

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Job

#2041

Front and Back Office

(Job #2041) EXPERIENCED FRONT AND BACK OFFICE for medical practice near Beverly Hills

ABOUT THE POSITION:

• This is a busy but no-drama private practice with multiple practitioners.

• Several people work in a small space so must be a considerate co-worker with a "team" mentality.

• Staff has longevity and seeks a co-worker with the same work ethic and longevity in their work history.

• Staff to be constantly attuned to what needs to be handled to ensure a high level of organization

• Strong training program – new hires are guided until the trainer feels they are ready to operate on their own – no one is “thrown in”. Training may take months depending on learning curve of the worker

• Front Office:

o Make and confirm appointments ensuring a schedule that maximizes the practitioners' time and still provides quality patient care.

o Assist parents with records requests, details for the appointment and other patient-oriented tasks

• Back Office:

o Room patients, take and record vitals, update patient medical history,

o Identify parent questions and reason for visit

o Must be attuned to patient signs that may point to potential issues so as to advise the doctor prior to the doctor's arrival in the room

o Provides reassurance and comfort for parents and children, handling difficult procedures with skill, care and compassion for what the patient and parent are experiencing at the time


REQUIREMENTS:

• 2+ years' experience working in a medical private practice handling both Front Office and Medical Assisting duties

• Ability to work AND FOCUS in a busy and noisy atmosphere!

• Must like working with children and able to manage situations with the patients and parents during challenging moments

• Ideal candidates have some pediatrics experience!!

• Ability to remain calm when patients and parents are challenging

• Be attuned to patients who need a little extra information and attention and ensure they get what will ease the situation

• Skilled in making and confirming appointments, collecting co-payments, assisting with medical records requests

• Have a high attention to details and ability to focus on tasks during very busy schedules

• Computer proficient with experience using an EMR.


SCHEDULE AND COMPENSATION

• Mon – Fri, 9am - 6pm, Seasonal ½ day Saturday once per month

• $17-18/hour

• Strong benefits package including Fully paid Medical Insurance after 90 days, Paid Parking, PTO (Vacation & sick accrues after 90 days) and paid Holidays

Job

#2039

Front and Back Office

(Job #2039) FRONT AND BACK OFFICE for Beverly Hills Internal Medicine practice.

This is an opportunity for someone with initiative to handle the Front Office and Medical Assisting needs of a single practitioner. 


JOB DETAILS:

  • This position handles patients from initial phone call through appointment, check-in, rooming, assisting in procedures and check-out.
  • Handle phones, check in/check out patients, make and confirm appointments
  • Room patients documenting medical history, taking vitals and important details regarding the patient’s reason for the visit
  • Assist with the exam including blood draw, EKGs and assisting with minor procedures
  • Coordinate prescriptions, lab results and referrals to other specialists
  • Handle patient inquiries with efficient follow through and documentation


REQUIREMENTS:

  • 3-5 years’ experience as a Medical Assistant in addition to having skills handling phones and other Front Office duties
  • Self-motivated! The doctor is in 3-4 days per week so must be able to make to-do lists, prioritize and accomplish tasks with minimum supervision.
  • Strong professional communication skills with an ability to identify patient needs, identify solutions and keep practitioner informed of important situations.
  • Ability to take direction – handle things the way the practitioner wants them done! The doctor is very specific in providing guidance and this must be followed.
  • Dependability – this is the sole person supporting this practice so call-outs create issues for patients and the practitioner. Candidates should have solid support to minimize emergencies.


SCHEDULE, SALARY AND BENEFITS:

  • M-F hourly options of 830a-530p or 9a-6p
  • $20+ depending on experience
  • Benefits include $250 toward health insurance or payout, 2 weeks’ PTO, paid holidays, parking

Job

#2036

Front Office

(Job #2036) MEDICAL FRONT OFFICE with experience in allergy, facial plastic surgery, or ENT for LAX-area medical practice

ABOUT THE POSITION:

  • This permanent, full-time position is the first face of the practice welcoming visitors immediately upon arrival
  • Managing phones, triage of caller needs, making and confirming appointments
  • Check in, insurance verification, collection of payments and co-pays
  • Helping with prescriptions and patient inquiries about procedure preparations
  • Coordinate pre-op appointments, approvals and all paperwork prior to surgery day

REQUIREMENTS:

  • 3+ years’ consistent work experience in a medical practice
  • References from prior employers
  • Upbeat and warm personality, able to manage Reception guests with good customer service
  • Strong computer skills including proper spelling and sentence structure in documenting details
  • Strong attention to details and follow-through, willing to ask for assistance to ensure tasks are done right the first time
  • Professional communication skills and a conservative office presentation
  • Interest in helping throughout the practice as needed with proper training

BENEFITS AND COMPENSATION:

  • Compensation based on experience
  • M-F normal 40-hour work week 9a-5:30p
  • 50% Health, Dental and Vision, 401(k) with a 3% from the company after 1 year of employment, Paid Parking, Vacation, Sick and Holidays

Job

#2035

Front and Back Office

(Job #2035) Experienced MEDICAL FRONT AND BACK OFFICE for a medical practice in Tujunga

ABOUT THE POSITION:

  • Room patients, check and document vitals and medical history
  • Clean and prepare rooms, stock supplies, and manage supply and medication inventory
  • Perform tests on patients

REQUIREMENTS:

  • Computer proficient
  • Strong with an ability to help adult patients stand/sit/move during an appointment if needed
  • Strong blood draw skills needed
  • Must be reliable in attendance and have good communication skills

SCHEDULE, SALARY AND BENEFITS:

  • Competitive salary based on experience
  • Monday - Friday 9:00 am - 6:30 pm, Temp to Perm

Job

#2032

Front Office

(Job #2032) FRONT OFFICE for Santa Monica medical aesthetics practice.

ABOUT THE POSITION:

  • Make and confirm appointments
  • Perform insurance verification, request and collect payments
  • Learn aesthetic products and services to answer caller inquiries and offer suggestions
  • Proactively develop relationship with the patients to be able ensure they have a warm welcome when they arrive
  • Ensure a smooth and efficient front desk and reception process handling calls and client needs in a timely manner


REQUIREMENTS:

  • Must have 2+ years' experience working Front Office in a Healthcare private practice
  • Ideal candidates have experience in a medical office, day spa or similar aesthetic work experience
  • Professional appearance and communication skills; warm and friendly personality,
  • Strong phone and organizational skills
  • Ability to stay on track in a busy environment!
  • Ability to co-work with others handling and sharing duties to ensure a high level of customer service
  • Computer proficiency with an ability to pick up a new program easily with minimum instruction
  • Ability to note instructions and procedures and follow with minimum supervision
  • Strong work history required with preference given to those with longevity


SCHEDULE and COMPENSATION:

  • Schedule is Monday - Friday
  • Competitive salary based on experience: $19+....
  • Benefits include 50% paid health, with Dental & Vision, 2 weeks accrued vacation, paid holidays, 401(k) with match after 1 year of employment and Paid Parking.

Job

#2028

Front and Back Office

(Job #2028) Experienced MEDICAL FRONT AND BACK OFFICE for medical practice in Santa Monica

ABOUT THE POSITION:

  • Room patients, check and document vitals and medical history

  • Clean and prepare rooms, stock supplies and manage supply and medication inventory

  • Perform tests on patients

REQUIREMENTS:

  • Experience with EKG, hearing and vision tests, and spirometry preferred

  • Computer proficient. Will be trained in the EMR but should be able to pick it up with minimum effort and know how to find computer-provided use assistance if needed

  • Strong with an ability to help adult patients stand/sit/move during an appointment if needed

  • Strong blood draw skills needed

  • Must be reliable in attendance, and have good communication skills

SALARY AND SCHEDULE:

  • Monday – Friday 8:00am-4:00pm, TEMP to PERM

  • $15-20 per hour depending on experience

  • Benefits package includes Medical and Dental, Vacation, Sick, Holidays, Parking 401(k) after 90 days PERM

Job

#2027

Practice Coordinator

(Job #2027)  Beverly Hills Plastic Surgical Practice seeking an experienced PRACTICE COORDINATOR

This is a wonderful office atmosphere for a motivated, experienced person looking to be the sole coordinator for a plastics doctor. This person handles all aspects for the doctor in an environment with other single practitioners and their coordinators. Great opportunity to be the sole coordinator but not alone in the office!


JOB DUTIES:

  • Clerical – make and confirm appointments, insurance verification, check in/out. Coordinate paper charts.
  • Social Media / Marketing - take initiative in handling social media. Develop and execute other actions to drive business
  • Back Office (training provided) - Coordinate clinical trials, assist in occasional in-office procedures, clean and maintain exam rooms, inventory and order medical and office supplies
  • Surgical – close the deal after the patient meets with the doctor! Then, coordinate the surgery including patient paperwork, pre-op exams and all other details.
  • Doctor’s Assistant – handle personal calendar, travel details and expenses

REQUIREMENTS:

  • Proof of at least one (1) Covid Vaccination Required
  • Must be self-driven, creative with marketing and social media ideas, sales-oriented and good at making things happen without being directed.
  • 2+ consistent years’ experience working in a medical private practice (recent same employer for 2+ years REQUIRED!)
  • Experience in some area of surgery (plastic surgery, orthopedics, ENT) with aesthetics knowledge highly desired
  • Professional communication skills
  • Computer proficient with a typing speed of 45+wpm (typingtest.com to test your speed) and experience in Word processing, basic spreadsheets to assist accounting, e-mail, scanning and other clerical processes

SCHEDULE AND COMPENSATION:

  • M-F 9a-5p $30/hr
  • 100% health PPO, 2 weeks vacation after 1st year, paid holidays, sick, parking

Job

#2026

Doctor's Assistant

(Job #2026) Beverly Hills surgical practice seeking an experienced DOCTOR'S ASSISTANT

This position is ideal for someone seeking a more quiet work atmosphere, working solo in the office, handling all aspects of the practice without other “hands in the pie.” Requires an ability to be totally self-motivated!


ABOUT THE POSITION:

  • Clerical – handle phones, appointments, insurance verification, check in/out. Coordinate paper charts.
  • Surgical – coordinate surgeries including scheduling patient paperwork, pre-op exams, garments and staff.
  • Back Office - Clean and maintain exam rooms, inventory and order medical and office supplies
  • Doctor’s Assistant – handle personal calendar, expenses and other business entities as needed. Pay attention to the doctor’s needs, ensuring the doctor maintains a punctual schedule, and proactively addresses doctor’s schedule changes as needed.


REQUIREMENTS:

  • Proof of at least one (1) Covid Vaccination Required
  • 2+ consistent years’ experience working in a medical private practice (recent same employer for 2+ years REQUIRED!)
  • Experience in some area of surgery (plastic surgery, orthopedics, ENT) with aesthetics knowledge highly desired
  • Professional communication skills,
  • Computer proficient with a typing speed of 45+wpm (typingtest.com to test your speed) and experience in Word processing, basic spreadsheets to assist accounting, e-mail, scanning and other clerical processes,
  • Requires an independent thinker to handle the office needs without direction, handling duties proactively based on the practice’s needs at any given time.


SCHEDULE AND COMPENSATION:

  • M, T W F in office, (Thursdays off)
  • $25+/hr depending on experience
  • Competitive benefits package including insurance, parking, lunches, vacation, sick and holidays

Job

#2023

Admin Assistant

(Job #2023)  Newport Beach medical practice seeking an experienced DOCTOR'S ADMINISTRATIVE ASSISTANT

This is a wonderful opportunity for a proactive Front Office person to expand into a doctor’s personal Administrative Assistant!


JOB DUTIES:

  • Begin working in the practice’s Front Office. Handle phones, charts, appointments and learn how the office operates
  • When proficient in office duties, move into the role as a doctor’s direct Administrative Assistant
  • Handle the doctor’s schedule, obligations, credentialing and patient requests
  • Coordinate prescription refills and relay test results to patients
  • Triage patient calls, prioritizing responses and identifying urgent situations ensuring appropriate doctor follow-up
  • Keep the doctor informed of patient status changes as needed
  • Coordinate whatever the doctor needs to stay on schedule and maintain a high level of patient care


REQUIREMENTS:

  • Requires 2+ years experience as a Front Office or Doctor’s Administrative Assistant in a medical Office.
  • Must be experienced and able to work independently as well as with team.
  • Professional phone and written communication skills,
  • Excellent attention to detail as this position handles scheduling and patient files
  • Computer proficient, type 45+ wpm (check your speed at typingtest.com for free)
  • Knowledge of medical terminology and an ability to triage phone calls and identify next steps
  • Open-minded attitude to handle WHATEVER helps the doctor and the practice perform at optimum levels


SCHEDULE and COMPENSATION:

  • Schedule is M-F 9a-5p
  • Salary of $20+ based on experience
  • Benefits include $400 toward health insurance, Dental & vision, PTO, paid Holidays, Pension Plan AND 401(k) with match after 1 year of employment open Parking

Job

#2022

Skin Care Coordinator

(Job #2022)  SKIN CARE COORDINATOR for Century City medical aesthetics practice

This position is ideal for a self-motivated, sales-oriented person with strong skincare knowledge including professional-grade products and services.


ABOUT THE POSITION

  • Handle phones, make and confirm appointments, request and collect payments

  • Handle social media, engage patients to facilitate referrals, develop and execute ideas to make the phone ring and the door open!

  • Proactively develop relationships with the patients to be able ensure they have a warm welcome when they arrive

  • Provide detailed information to callers on products and services with the goal of confirming appointments for consultations and services


REQUIREMENTS

  • Must have 2+ years' consistent (same employer) experience working in an aesthetics position (derm, plastics, skincare)

  • Computer proficiency with an ability to pick up a new program easily with minimum instruction

  • Strong work history required with preference given to those with job longevity

  • Ability to stay on track in a busy environment and work with minimum supervision

  • Strong phone and organizational skills

  • Ability to proactively engage visitors, develop relationships and make them feel special!

  • Professional appearance and communication skills; warm and friendly personality,

SCHEDULE and COMPENSATION

  • Schedule is M-F 8:30a-5p

  • Benefits include 100% paid health,with Dental & Vision, 2 weeks accrued vacation, paid holidays, 401(k) with match after 1 year of employment and Paid Parking.

  • Competitive salary based on experience: $20-24 based on experience

Job

#2012

Front and Back Office

(Job #2012) MEDICAL FRONT OFFICE with light Back Office for Beverly Hills area Neurology practice

ABOUT THE POSITION:

  • Strong computer skills are required; including fast and accurate typing, working experience Punctual, PRESENTABLE clean , tidy and organized. Professional appearance and diction.
  • Outgoing personality, smart, able to work independently
  • Work well with other staff to ensure a smooth and efficient patient flow into and through the practice.
  • Handle phone calls providing information, scheduling and confirmation of appointments, insurance verification, and triage of urgent needs. on Clinic days,  load images of paperwork into the system
  • Greetin;, bring the patients to the back, rooming and get them ready for doctor.


REQUIREMENTS:

  • 2+ years' consistent work experience in a medical private practice as a Front Office and light back office.
  • Strong scheduler skills to identify availability and schedule to maximize practitioner time with patients!
  • Ability and willingness to work in a busy environment, prioritize and handle various tasks efficiently.
  • Must be computer proficient with some experience working with an EMR/EHR system (Epic, Triac arc- Glowstein )
  • Experience must include Internal Medicine or some Internal body specialty such as Neurology.
  • Ability to think independently to handle tasks, proactive in handling details, focus to coordinate multiple tasks.
  • Candidates must have a solid vocabulary of medical terminology and an understanding of the operation of a private medical practice.


SCHEDULE AND COMPENSATION:

  • Full time M-F 8am-5pm?
  • Includes strong benefits package.

Job

#2008

Front Office

(Job 2008)  FRONT OFFICE for Beverly Hills area medical aesthetics practice

Seeking an experienced Medical FRONT OFFICE medical aesthetics / day spa / derm medical office. Ideal candidate has an upbeat personality, professional communication and is interested in learning more about plastic surgery!

ABOUT THE POSITION:

  • Phones and scheduling
  • Providing information to inquiring callers/emails
  • Educate patients about products and services
  • Handle referral programs
  • Outreach to patients and potential patients.

REQUIREMENTS:

  • 2+ years' recent work experience in a medical or aesthetics practice (job longevity is a high priority in consideration for this position.)

  • Ability to work in a very fast paced, busy atmosphere, taking initiative to handle details that help maintain a high level of patient care

  • Outgoing and upbeat personality

  • Excellent phone skills, ability to prioritize, educate patients on products and services and coordinate appointments

SCHEDULE & COMPENSATION:

  • M-F 8a-5p

  • $20+ DOE plus monthly bonuses!

  • Strong benefits package including fully paid insurance, Dental available, Parking, Vacation, Sick, Holidays and more!

Job

#1986

Medical Front Office -  Sup​ervisor

(Job 1986)  FRONT OFFICE SUPERVISOR for Beverly Hills Pediatrics practice

Billing experience would be a plus, but not necessary for this position.


ABOUT THE POSITION:

  • Triage phone calls, providing information as needed 
  • Making and confirming appointments, handling requests for medical
  • Provide support to parents, help to calm upset children and ease difficult situations in the treatment room
  • Assist parents with resources for their children as directed by the doctor
  • Support the needs of multiple doctors throughout the practice as required

REQUIREMENTS:

  • MUST have 5+ years’ experience in a private medical office
  • Experienced in handling a very busy Front Desk atmosphere, with multiple distractions and a variety of tasks
  • Computer Savvy EMR is PCC
  • Patience in handling the special needs of the parents of young patients
  • Must be able to remain calm when dealing with upset children and nervous parents

SCHEDULE & COMPENSATION:

  • M-F 9a-5pm – occasional need for slightly extended day depending on schedule and patient needs
  • $18-$23 depending on experience
  • Benefits package includes 50% paid toward Health PPO HMO, 2 weeks’ vacation after 1 year, 3 days accrued Sick, 401(k) eligible after 1 year AND Profit Sharing, paid Holidays and Paid Parking, AFLAC

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-The Marilyn Taylor Medical Staff

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