Front Office Job Openings

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FRONT OFFICE

FILLED! CONGRATULATIONS TO LORI!

(Job #2090) FRONT OFFICE for Santa Monica Dermatology practice

Job

#2171

 FRONT OFFICE / SCHEDULER

(Job #2171) MEDICAL FRONT OFFICE / SCHEDULER needed for CEDARS private medical practice.

Requirements:

  • 2+ years' experience working in a medical private practice as a Front Office or doctor's secretary
  • Candidates must have a solid vocabulary of medical terminology and an understanding of the operation of a private medical practice
  • Experience must include Internal Medicine or some area such as Cardio, Pulm......
  • Ability to work in a busy environment, prioritize and handle various tasks efficiently
  • Must be computer proficient with some experience working with an EMR/EHR system (Epic, Nextgen highly desired)

Job Details:

  • Work well with other staff to ensure a smooth and efficient patient flow into and through the practice
  • Handle phone calls providing information, scheduling and confirmation of appointments, triage of urgent needs
  • Pay fine attention to the minute details to ensure patients are educated on the details and requirements of their appointments assuring they are prompt and prepared for their visit

Schedule and Compensation:

  • M-F 830-530p
  • $22+/hr based on experience 
  • Includes strong benefits package including 75% paid health, parking, vacation, sick, holidays, pension plan and life insurance!

HOW TO APPLY FOR JOBS: 

GOOGLE USERS:  CLICK TO APPLY AND SEND YOUR RESUME !

No Google account?  CLICK HERE to EMAIL YOUR RESUME as a WORD DOCUMENT

OR - Copy this link to email your resume to us directly:  [email protected]

Job

#2155

 FRONT OFFICE

(Job #2155) FRONT OFFICE PATIENT ADMINISTRATOR for a Beverly Hills Surgical practice.

 If you seek an opportunity to put your paper chart skills to work – this is your place! No EMR at this time so strong organizational skills are crucial in this role.

SKILLS REQUIRED:

• Strong organizational skills with a high degree of attention-to-detail

• Willingness to work hand-in-hand with other Front Office team members to ensure calls and visitors are promptly serviced

• Must have a professional level of verbal communication and presentation appropriate for a high-level aesthetics practice

• Applicants must be comfortable maintaining a natural appearance with conservative makeup / personal grooming style Ability to thrive in a fast-paced environment without errors or getting flustered

• Medium level of computer proficiency and strong organizational skills to handle paper charts!

JOB DETAILS:

• Make and confirm appointments ensuring a solid schedule for best use of practitioner time

• Coordinate charts as needed throughout the practice maintaining an eye to tracking them as needed to ensure they are re-filed following their use

• Convey patient requests succinctly to the doctors for fast and efficient response

• Provide appointment planning details to patients to ensure they come prepared for their visit

• Check in patients confirming chart information

• Coordinate surgical details, exams and all paperwork and in order prior to procedure day

SCHEDULE AND COMPENSATION:

• M-F 8:30-5p

• $22+/hr with fully paid parking

• Benefits include fully paid Health insurance after 90 day probation, Paid vacation, parking, holidays and sick

HOW TO APPLY FOR JOBS: 

GOOGLE USERS:  CLICK TO APPLY AND SEND YOUR RESUME !

No Google account?  CLICK HERE to EMAIL YOUR RESUME as a WORD DOCUMENT

OR - Copy this link to email your resume to us directly:  [email protected]

Job

#2150 

FRONT OFFICE

30-34 hrs/wk

(Job # 2150) PERMANENT MEDICAL FRONT OFFICE position with a Dermatology office in Santa Monica.  30-34 hours per week

ABOUT THE POSITION:

  • Handle phones, making and confirming appointments providing important planning information to patients
  • Provide information to callers on the practice's procedures and products
  • Handle patient check-in and  check-out
  • Perform insurance verification, requesting and collecting payments for procedures and product purchases.

REQUIREMENTS:

  • 10+ years of experience in a private medical practice
  • Professional phone skills with good written and verbal communication
  • Efficient and accurate typing with computer proficiency in emailing, calendars and use of online portals
  • Understanding of basic medical terminology
  • Ability to proactively engage patients in conversation, develop rapport and make visitors feel welcome
  • Provide detailed information to patients on what to plan for prior to and after their appointment
  • Ability to monitor the doctor's schedule and make adjustments as needed to ensure the doctor's time with patients is maximized when they are in the office
  • Ideal candidates have knowledge of dermatology or aesthetic procedures

SCHEDULE, SALARY AND BENEFITS

  • Mon, Tue, Thurs, Fri  9a-5p  Wed 9a-1p
  • $24+ per hour depending on experience
  • Strong benefits package including 80% medical, vacation, sick, holidays, Pension, Paid Parking and more!

HOW TO APPLY FOR JOBS: 

GOOGLE USERS:  CLICK TO APPLY AND SEND YOUR RESUME !

No Google account?  CLICK HERE to EMAIL YOUR RESUME as a WORD DOCUMENT

OR - Copy this link to email your resume to us directly:  [email protected]

Job

#2148

FRONT OFFICE

(Job # 2148)  MEDICAL FRONT OFFICE position with West LA podiatry practice.

ABOUT THE POSITION:

  • One of two Front Office coordinators who work together
  • Handle phones, making and confirming appointments making adjustments to the schedule as needed for maximum efficiency
  • Handle patient check-in and check-out, insurance verification, authorizations, collect and post payments
  • Ensure the waiting area and Front Office are neat, clean and organized
REQUIREMENTS:

  • 2+ years' prior experience working in a medical office 
  • Computer proficiency with experience using an EMR - Raintree experience highly desired 
  • Professional appearance and communication skills written and spoken
  • Proactive mindset to identify what needs to be handled and get it done
  • Ability to prioritize tasks adjusting as needed with minimum direction
SCHEDULE, SALARY AND BENEFITS
  • 36 hours/wk schedule     Mon-Thurs  8a-5p  Fridays 8a-12n 
  • $24+ per hour depending on experience
  • Strong benefits package including 75% medical, vacation, sick, holidays, 401(k), Paid Parking

HOW TO APPLY FOR JOBS: 

GOOGLE USERS:  CLICK TO APPLY AND SEND YOUR RESUME !

No Google account?  CLICK HERE to EMAIL YOUR RESUME as a WORD DOCUMENT

OR - Copy this link to email your resume to us directly:  [email protected]

Job

#2130

Temp-to-Perm

 FRONT OFFICE

(Job #2130) MEDICAL FRONT OFFICE / RECEPTION for a Beverly Hills Surgical practice.  Join a team who enjoys what they do, proivdes wonderful patient care in an office with a great reputation!

SKILLS REQUIRED:

  • Strong organizational and teamwork skills are required as this position works hand-in-hand with other Front Office team members
  • Must have a professional-level of verbal communication and presentation appropriate for a high-level aesthetics practice
  • Applicants must be comfortable maintaining a natural appearance with conservative makeup / personal grooming style Ability to thrive in a fast-paced environment without errors or getting flustered
  • Medium level of computer proficiency and strong organizational skills to handle paper charts!

JOB DETAILS:

  • Make and confirm appointments ensuring a solid schedule for best use of practitioner time
  • Coordinate schedules for multiple practitioners in and out of the office
  • Provide appointment planning details to patients
  • Check in patients confirming personal, insurance and payment information
  • Triage caller inquiries ensuring a quick and professional follow-up of information

SCHEDULE AND COMPENSATION:

  • M-F 8:30-5p
  • $19-20/hr  with fully paid parking
  • If positon goes permanent, with also include fully paid Health insurance after 90 day probation, Paid vacation, parking, holidays and sick

HOW TO APPLY FOR JOBS: 

GOOGLE USERS:  CLICK TO APPLY AND SEND YOUR RESUME !

No Google account?  CLICK HERE to EMAIL YOUR RESUME as a WORD DOCUMENT

OR - Copy this link to email your resume to us directly:  [email protected]

Job

#2129 

DENTAL FRONT OFFICE

(Job # 2129)  DENTAL FRONT OFFICE needed for Pasadena- area Orthodontic practice

Join a family-oriented team with a friendly staff, quality Dentist and high marks by patients!!

REQUIREMENTS:

  • 2+ years’ Front Office experience in Dental or Medical private practice
  • Ability to handle the Front Desk independently with minimum guidance
  • High level of attention to detail, punctuality, and a solid work history
  • Professional appearance and communication skills
  • Open mindset to assist throughout the practice as instructed and needed

DUTIES:

  • Make and Confirm appointments
  • Check patients in/out
  • Request, collect and post payments and co-payments
  • Assist in light back office duties as may be needed

SCHEDULE AND COMPENSATION

  • M-F Full Time 7-4pm or 8-5pm schedule
  • Compensation based on experience.
  • if hired on a permanent basis, also includes competitive benefits package 

HOW TO APPLY FOR JOBS: 

GOOGLE USERS:  CLICK TO APPLY AND SEND YOUR RESUME !

No Google account?  CLICK HERE to EMAIL YOUR RESUME as a WORD DOCUMENT

OR - Copy this link to email your resume to us directly:  [email protected]

Job

#2128 

FRONT OFFICE

(Job #2128) MEDICAL FRONT OFFICE for West LA Internal Medicine practice 

JOB DUTIES

  • Welcomes patients and visitors by greeting patients and visitors, in person or on the telephone;
  • answering or referring inquiries.
  • Proper screening of all new patients regarding financial office policy and -Membership Fee protocol; Be able to generate a DocuSign agreement and send to patient.
  • Experience and strong working knowledge of insurance eligibility for all insurance companies
  • and those that the physician is contracted under.
  • Optimizes patients' satisfaction, provider time, and treatment room utilization and controls patient flow.
  • Maintains patient demographic information by obtaining, recording, and updating personal and financial information into EMR
  • Responsible for all messages for the doctor and other staff members.
  • Checking patients out after they completed their exam with the doctor.
  • Accurately adding up all superbills and collecting in full for all patient charges at the time of service, including credit card payments
  • Preparing daily Payment Logs for the biller and batching out the credit card machine
  • Scheduling any ancillary tests and procedures
  • Handling all prescriptions, new and refills using eRX
  • Manage all incoming electronic and paper faxes and all scanning of correspondence into patient chart
  • Maintaining COVID-19 safety protocols and informing patients prior to their arrival
  • Obtain pre-authorizations for prescriptions and ancillary tests
  • Follow-up on all lab and ancillary studies ordered
  • Protects patients' rights by maintaining HIPAA confidentiality of personal and financial information
  • Prepare medical records for records release per office policy
  • Manages all vaccine orders and inventory
  • Contributes to team effort by accomplishing related results as needed

REQUIREMEMTS

  • Minimum 2 years' Medical Front Office experience, preferably in internal medicine.
  • Understanding and experience handling insurance verification and determination of benefits
  • Working knowledge of EMR programs and proficient working with computer applications including Word, Excel; DocuSign 
  • Understanding of all insurance plans, including Medicare, BX, Aetna, United Healthcare, etc.
  • Experience with electronic prescriptions, messaging, patient portals, and online scheduling
  • COVID-19 vaccinated or subject to twice weekly testing

SCHEDULE, SALARY and BENEFITS

  • M-F  8am - 4:30pm - includes paid covered parking
  • Competitive pay depending on experience
  • 401K, Health Insurance, Paid Covered Parking

HOW TO APPLY FOR JOBS: 

GOOGLE USERS:  CLICK TO APPLY AND SEND YOUR RESUME !

No Google account?  CLICK HERE to EMAIL YOUR RESUME as a WORD DOCUMENT

OR - Copy this link to email your resume to us directly:  [email protected]

Job # 2100 Front Office


(Job #2100)  FRONT OFFICE needed for BEVERLY HILLS-area Aesthetics practice.

JOB DETAILS

  • First face and voice of the practice!
  • Handle phones, triage calls to help with patient needs, inquiries about services and coordinating/confirming appointments providing important details for the patient's visit
  • Check in patients, coordinating payments
REQUIREMENTS
  • Prior medical office experience or experience working in some aspect of aesthetics such as day spa, dermatology practice or similar company
  • Bubly, outgoing personality with professional appearance and communication skills

SCHEDULE AND COMPENSATION

  • Full time M-F  10am - 6:30pm  plus one Saturday per month 8:30a-3:30p which provides a day off mid-week. 
  • Includes strong benefits package including paid Medical Insurance, pension, parking, vacation, sick and holidays
  • Compensation $18-23 DOE with INCREASE after 3 months.

HOW TO APPLY FOR JOBS: 

GOOGLE USERS:  CLICK TO APPLY AND SEND YOUR RESUME !

No Google account?  CLICK HERE to EMAIL YOUR RESUME as a WORD DOCUMENT

OR - Copy this link to email your resume to us directly:  [email protected]

Job # 2088

Admin Assistant

(Job #2088) DOCTOR'S ADMINISTRATIVE ASSISTANT for West LA medical practice

ABOUT THE POSITION:

  • Support role at a multi-doctor practice
  • Handle busy phone traffic, schedule procedures, coordinate imaging with specialists
  • Ensure follow-up details are handled
  • Call in prescriptions, test results and for appointment reminders
  • Ensure the doctor is kept up-to-date, efficiently schedule and support as needed

REQUIREMENTS:

  • Internal Medicine or Neurology experience required

  • 3+ years as a Doctor’s Secretary / Administrative Assistant (this is not a normal “Front Office” position.)
  • Experience and willingness to handle whatever to help the doctor provide good patient care – may include personal errands and scheduling.
  • Must be able to handle a busy schedule and coordinate multiple tasks to completion in a timely manner
  • Down-to-earth personality (no drama) ability to remain calm and assist patients to relax and feel confident in their doctor and procedures Medium computer proficiency at a minimum - EMR experience highly desired

SCHEDULE AND BENEFITS:

  • M-F 8a-5pm

  • Competitive compensation based on work experience
  • Benefits include medical, dental, parking, vacation, sick and holidays

HOW TO APPLY FOR JOBS: 

GOOGLE USERS:  CLICK TO APPLY AND SEND YOUR RESUME !

No Google account?  CLICK HERE to EMAIL YOUR RESUME as a WORD DOCUMENT

OR - Copy this link to email your resume to us directly:  [email protected]

Job

#2076

Front Office / Patient Service Coordinator

(Job #2076) FRONT OFFICE  with some billing for Beverly Hills Pediatric practice.

Billing experience would be a plus, but is not required.

ABOUT THE POSITION

  • Triage phone calls, providing information as needed Making and confirming appointments, handling requests for medical,

  • Provide support to parents, help to calm upset children and ease difficult situations in the treatment room
  • Assist parents with resources for their children as directed by the doctor
  • Support the needs of multiple doctors throughout the practice as required

REQUIREMENTS

  • Must have 5+ years’ experience in a private medical office

  • Experienced and seasoned in handling a very busy Front Desk atmosphere, Computer Savvy EMR is PCC , multiple distractions and a variety of tasks
  • Patience in handling the special needs of the parents of young patients
  • Must be able to remain calm when dealing with upset children and nervous parents


COMPENSATION, SCHEDULE AND BENEFITS

  • M-F 9:30-5:30 – occasional need for slightly extended day depending on schedule and patient needs

  • $21-23hr ​depending on experience
  • Benefits package includes 50% paid toward Health PPO HMO, 2 weeks’ vacation after 1 year, 3 days accrued Sick, 401(k) eligible after 1 year AND Profit Sharing, paid Holidays and Paid Parking, AFLAC

HOW TO APPLY FOR JOBS: 

GOOGLE USERS:  CLICK TO APPLY AND SEND YOUR RESUME !

No Google account?  CLICK HERE to EMAIL YOUR RESUME as a WORD DOCUMENT

OR - Copy this link to email your resume to us directly:  [email protected]

Job

#2041

Front and Back Office

(Job #2041) EXPERIENCED FRONT AND BACK OFFICE for Pediatrics  practice near Beverly Hills

ABOUT THE OFFICE AND POSITION

• Several people work in a small space so must be a considerate co-worker with a "team" mentality.

• Staff has longevity and seeks a co-worker with the same work ethic and longevity in their work history.

• Staff to be constantly attuned to what needs to be handled to ensure a high level of organization

• Strong training program – new hires are guided until the trainer feels they are ready to operate on their own – no one is “thrown in”. Training may take months depending on learning curve of the worker

• Front Office:

o Make and confirm appointments ensuring a schedule that maximizes the practitioners' time and still provides quality patient care.

o Assist parents with records requests, details for the appointment and other patient-oriented tasks

• Back Office:

o Room patients, take and record vitals, update patient medical history,

o Identify parent questions and reason for visit

o Must be attuned to patient signs that may point to potential issues so as to advise the doctor prior to the doctor's arrival in the room

o Provides reassurance and comfort for parents and children, handling difficult procedures with skill, care and compassion for what the patient and parent are experiencing at the time


REQUIREMENTS

• 2+ years' experience working in a medical private practice handling both Front Office and Medical Assisting duties

• Ability to work AND FOCUS in a busy and noisy atmosphere!

• Must like working with children and able to manage situations with the patients and parents during challenging moments

• Ideal candidates have some pediatrics experience!!

• Ability to remain calm when patients and parents are challenging

• Be attuned to patients who need a little extra information and attention and ensure they get what will ease the situation

• Skilled in making and confirming appointments, collecting co-payments, assisting with medical records requests

• Have a high attention to details and ability to focus on tasks during very busy schedules

• Computer proficient with experience using an EMR.


SCHEDULE AND COMPENSATION

• Mon – Fri, 9am - 6pm, Seasonal ½ day Saturday once per month

• $17-18/hour

• Strong benefits package including Fully paid Medical Insurance after 90 days, Paid Parking, PTO (Vacation & sick accrues after 90 days) and paid Holidays

HOW TO APPLY FOR JOBS: 

GOOGLE USERS:  CLICK TO APPLY AND SEND YOUR RESUME !

No Google account?  CLICK HERE to EMAIL YOUR RESUME as a WORD DOCUMENT

OR - Copy this link to email your resume to us directly:  [email protected]

More Jobs Coming!

*** New Jobs Coming Soon - Be registered and ready for your next opportunity!

If you have experience and want to know when we have openings, Send us your resume by clicking the ORANGE link below. We will reach out to you when we have openings for your consideration!​

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