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Asst Manager / HR / Bookkeeper

ASSISTANT  MANAGER / HR / BOOKKEEPER in Santa Monica for a well-respected Aesthetics practice.  The role of this person is to support the Practice Administrator with management duties, personnel details, HR and bookkeeping of financial data and assist the Practice Administrator in practice development endeavors. 

Job Details:

  • Support the Practice Administrator in all endeavors

  • Handle HR details including payroll coordination, Vacation and other scheduling requests, Work Comp submissions, insurance and other benefits

  • Bookkeeping including Accounts Payables and documentation of Accounts Receivables, daily deposits, ensure financial coordination with the accountant


  • Strong consistent work history 
  • Experience handling basic HR (hiring, EEOC, OSHA, HIPAA, Work Comp policy documentation)
  • Experience in handling some aspects of Payroll whether manual, through an accountant, ADP, bank other...
  • 2+ years' bookkeeping in a healthcare atmosphere
  • High attention to detail, ability to see the "big picture" of financial and people management
  • Prior management of a healthcare office - even a small one, very highly desired!
  • High proficiency with Quickbooks or Quicken or other financial management software

Schedule and Compensation:

  • Mon – Fri, 8am - 5pm
  • Competitive Salary based on experience
  • Full health insurance, Dental, Vision, PTO, Parking



FO Manager

(Job #1888) FRONT OFFICE MANAGER in Beverly Hills, off Rodeo Drive! BUSY OBGYN practice with NINE physicians and 20+ staff members on payroll.

Job Details:

  • Oversee daily activities and office efficiency as well as manage office staff, inventory, files/records, and facility maintenance.

  • Provide leadership and vision to the team through “management by example”

  • Investigate and resolve employee, physician or patient complaints

  • Manage payroll, monitor employees’ accruals and time off, and overtime usage.

  • Manage the master schedule and coordinate all schedule changes; instruct staff accordingly, and make recommendations for schedule improvements.

  • Assist in the development, review, and revision of standard operating policies and procedures in collaboration with the CEO and the providers.

  • Identify, hire, onboard, train, evaluate performance, and facilitate staff development.

  • Handle pay roll & billing, 
  • Manage front desk staff and help with phones when necessary


  • 2+ years of medical office management experience and possess an administrative background. Job longevity is important.
  • Must be confident and have the proven ability to be a strong team leader.

  • Electronic Medical Records (EMR) and insurance eligibility experience

  • Must be confident in hiring new staff, implementing new procedures, and training new employees.

  • Must possess strong communication skills, be extremely personable, especially in the areas of patient and physician relations, and staff training experience.

Schedule and Compensation:

  • Mon – Fri, 8am - 5:30pm
  • Salary position, $73K +
  • $200 toward health insurance
  • 8 days PTO



(Job #1852) DENTAL OFFICE MANAGER for Orthodontic dental practice in South Beach area!!

Single location dental office with an excellent team, good benefits and NO WEEKENDS


  • 5+ years' experience working in a Dental Private Practice is required
  • College degree is highly desired!
  • HR experience and knowledge of hiring, evaluation, and management practices
  • Professional level of speech and writing skill
  • Ability to stay on task and achieve goals, work under pressure in a fast-paced environment.
  • Business minded - skilled in evaluating business and financial systems and identifying the potential for business building opportunities,  
  • Problem solving skills - handle employee situations, patient issues and be proactive in dealing with a problem and present a solution to the discussion

Schedule and Compensation

  • Practice hours are 8:30-5p, Fri 8:30a-2p but this role requires the Manager to handle tasks to completion so should be available to put in the time necessary for smooth practice operations.  Not likely a simple 8a-5p job - this is a professional-level career position.
  • Salary $55,000 - $65,000 depending on experience
  • Benefits package including in-office dental, Orthodontic treatments free after 90 days, 1 week vacation after 12 months, 2 weeks after 2 years, 3 paid sick days, paid holidays, paid uniforms after 90 days, monthly bonuses after 90 days, holiday party, team outings, continuing education trips and an amazing staff of co-workers!!

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-The Marilyn Taylor Medical Staff