Secretarial
Scribe, Transcription, Personal Assistant
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Job #2235
SURGERY SCHEDULER
(Job #2235) SURGERY SCHEDULER for MARINA-area medical practice. Work with the Front Office to coordinate consultations, exams, and surgeries.
ABOUT THE POSITION
- Answer calls identifying the caller’s need and providing information on what the practice offers, route calls or take messages
- Make and confirm consultations, pre/post-op exam appointments and surgeries.
- Track and follow-up on consultations answering questions and providing information on next steps
- Handle insurance verification, authorizations, collect and document payments
- Collect and post payments
- Ensure all consents and other surgical documents are completed prior to procedure day
- Provide patients with Pre-op instructions, provide guidance regarding post-op transportation and care
REQUIREMENTS
- Must have 1+ years' experience scheduling surgical procedures AND 2+ years’ consistent employment in a medical practice in any role.
- Ideal candidates have experience in plastic surgery
- Professional appearance and communication skills; warm and friendly personality.
- Strong phone and organizational skills, with an ability to coordinate and prioritize tasks
- Computer proficient with an ability to pick up a new program easily with minimum instruction.
- Ability to handle tasks with minimum supervision.
SCHEDULE & COMPENSATION
- M-F normal 40-hour work week 9a-5:30p NO NIGHTS, WEEKENDS OR HOLIDAYS!
- $22+/hr + Compensation based on experience
- Benefits include: 50% Health, Dental and Vision, 401(k) with a 3% from the company after 1 year of employment, Paid Parking, Vacation, Sick and Holidays
Job #2217
Doctor's Secretary
(Job #2217) MEDICAL SECRETARY for Santa Monica Neurological practice.
ABOUT THE POSITION
- Seeking someone who is experienced, polished and committed to a high degree of patient care.
- General front office duties, including patient check ins/out and scheduling for a 3-doctor practice
- Answering phones Gathering lab results
REQUIREMENTS
- 5+ years’ experience in a medical work environment required
- High attention to detail in performing tasks and writing
- Strong understanding of proper business and medical office behavior, communication, writing and speech
- Should be PC proficient with EMR experience (office uses IMS and Kareo)
- Medium to high level of typing accuracy with efficient WPM typing speed.
- Must be able to prioritize tasks with strong organizational skills and enjoy working with others covering as needed to ensure patients’ and doctors’ needs are met
- Have a knowledge of medical terminology and an interest to proactively expand that knowledge
- Experience working in a very busy office with multiple practitioners and their assistants
- Covid Vaccination preferred and masks required in the office for all staff
SCHEDULE & COMPENSATION
- M-F 9a-5p
- Depending on experience: $23+
- Stipend toward medical insurance, 401(k), Vacation, Sick and Paid holidays, Paid Parking
Job #2179
Doctor's Personal Assistant
(Job #2179) PERSONAL ASSISTANT to the doctor in the Beverly Hills Aesthetics practice.
ABOUT THE POSITION
- This position ensures that the doctor’s personal household runs smoothly by working with the nanny, housekeeper, and medical practice coordinator.
- Oversees the coordination of kids with the nanny, housekeeper, pets, handles mail, bills, travel arrangements and various daily errands as needed to ensure the household runs smoothly!
- Ability to step-in if the doctor’s practice needs occasional help with phones or basic filing.
- Work duties center between the home and nearby doctor’s Beverly Hills medical practice.
- This position DOES NOT travel with the family on vacations but may be asked to pet-sit or handle other details at the home while the family is away on vacation.
REQUIREMENTS
Must have 2+ years’ prior work experience as a personal assistant with professional references from those employers.
Background check and driving record will be checked due to the high level of security required for the children and access to financial and personal information.
- Must have own personal transportation. When duties require using personal car, mileage is compensated.
- Strong English language speaking, reading and writing skill; Good math skills to help with bookkeeping and bills.
- High level of independent organization skills – there is no one to tell this person everything that must be handled. Must have an ability to plan ahead, look, listen, think, analyze and solve!
Willingness to handle “whatever” to ensure the household runs smoothly including light house neatening, bookkeeping, handling emergencies by identifying and hiring repair companies, coordinating car maintenance…
- DISCREET – clear understanding that the “family business” cannot go beyond their family.
SCHEDULE & COMPENSATION:
- Generally, M-F daytime 40-hr week with some flexibility to start/end times depending on tasks being handled.
- Compensation $24+ DOE, plus mileage compensation for work duties requiring vehicle.
- Benefits to include fully paid insurance, Dental available, Parking, Vacation, Sick, Holidays and more!
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